Keeping a Useful Communication Observation Journal
A simple, privacy-conscious worksheet for recording communication examples before a speech-language appointment.
Published by Langley Speech Therapy Inc. • Updated September 29, 2026
Write down an example, not a conclusion
Record what happened in plain language: the situation, what your child communicated, how they communicated and what the other person did next. “Pointed to the cupboard, looked at me and said ‘cracker’ during snack” is more useful than “language was good.” A journal cannot diagnose a communication disorder.
Use a five-column note
For each entry, capture the date and routine; the communication partner; the message or goal; the form used, such as speech, gesture, sign, picture or device; and what seemed to help. Keep entries short enough that the journal remains realistic to maintain.
Include strengths and successful moments
Notice when communication works, not only when it breaks down. Record favourite topics, words or symbols used independently, people who understand easily, and supports that make participation easier. This gives a professional useful context without turning everyday life into a test.
Look for context, not a score
After a week, circle two or three repeated situations to discuss. Avoid calculating your own milestone score or comparing siblings. Professional milestone charts are conversation starters, not screening or diagnostic tools, and children may develop skills at different times.
Protect your child’s privacy
Use initials or a relationship such as “teacher” rather than full names. Keep health records, school documents, audio, video and identifying details out of website chat. Ask the clinic how it wants sensitive information shared before sending the journal.
Bring three questions to the appointment
Ask which examples are most useful, whether the clinician wants observations from another setting, and what one communication change to watch before the next meeting. If you are choosing a provider in BC, verify the individual professional in the regulator’s public registry.
Sources & further reading
American Speech-Language-Hearing Association: communication milestones and College of Health and Care Professionals of BC: public registry. These independent professional and regulatory resources provide background for this guide; they do not endorse this practice.
Published by Langley Speech Therapy Inc. • Updated September 29, 2026. This general guide is not a documented clinician-reviewed assessment or a diagnosis. Ask your treating speech-language pathologist how this information applies to your child.
Important note
This article is general education and does not replace an individualized assessment, diagnosis or medical advice.